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Denton Soccer Association

 

MINUTES OF THE

DENTON SOCCER ASSOCIATION

EXECUTIVE BOARD MEETING

4 January 2016

 

ITEM I – CALL TO ORDER

Meeting convened at 7:00 p.m. at the North Lakes Soccer Complex Building

 

ITEM II – ROLL CALL

Those present were Executive Board members, Kelvin Teek-a-Singh – President;    John Such – Secretary; Brian Autwell - Vice President Small Side Boys;; Scott Brown, Vice President Full Sided and A&D.  Absent were:  Jef Venable - Vice President Small Sided Girls and Kevin Stout – Treasurer.  Also present was office staff – Niki Scoggins and Gabby Teek-a-Singh

 

ITEM III – MINUTES FROM LAST MEETINGS -   Motion made by Scott seconded by Brian to approve minutes with changes.  Motion carried.

 

ITEM IV – TREASURER’S REPORT

None given

 

OLD BUSINESS

None

NEW BUSINESS

1.      NTSSA Semi-AGM – Attending will be Teek, Jef, Kevin and Niki

2.     VP of Sponsorship – Teek asked for Board Members to check to see if anyone might be interested and would fill the position

3.     Registration – 87 registered with 26 still in the shopping cart waiting for payment.  Also since Monday was a holiday – Brian motioned and Jef seconded for the Board to extend registration until 20 Jan 2016 before late fee takes effect.  Motion passed.

4.      By Law Modification – Kevin will setup meeting for the committee

5.     Electronic vote was taken and passed to obtain a new internet service – Hughesnet was selected by the Board.

6.     Opening Day – Teek will get the Boy Scouts to raise the flag, Brian will reach out to get the McMath choir to sing the National Anthem

7.     Office Staff Pay – Board voted on that they would get paid on Wednesday every two weeks.

8.     4th of July Parade – Office staff will contact the City and get the information and any permit required.

9.     Office supplies – Kevin got some supplies – office staff recommended that orders be placed and picked up by any board member.

10.  The following items are being tabled for the next meeting:  ADT Bill; Tax status; Scheduler/Assignor; DSA AGM. 

11.  Other items:

a.       Documentation to the City – everything should be completed and sent

b.     Enchantment Fund – Need to know what it can and cannot be used for.  Teek will check with Heather on it.

c.      Building Upkeep – We all need to do our part to ensure our building is kept clean at all time.

d.     John passed out Non-disclosure/Confidentiality Agreement for review and possible use by the Board.

 

ITEM XIII – Adjournment

 

            There being no further business for the Executive Board, Scott made a motion to adjourn, John seconded it; all approved; meeting adjourned at 7:40p.m.

 

APPROVED:

 

_______________________________________      DATE: _________________

Kelvin Teek-a-Singh, President.

 

ATTEST:

 

_____________________________________          DATE: ________________

John W. Such, Secretary

                       

 

 

 


 

MINUTES OF THE

DENTON SOCCER ASSOCIATION

EXECUTIVE BOARD MEETING

4 January 2016

 

ITEM I – CALL TO ORDER

Meeting convened at 7:00 p.m. at the North Lakes Soccer Complex Building

 

ITEM II – ROLL CALL

Those present were Executive Board members, Kelvin Teek-a-Singh – President;    John Such – Secretary; Brian Autwell - Vice President Small Side Boys;; Scott Brown, Vice President Full Sided and A&D.  Absent were:  Jef Venable - Vice President Small Sided Girls and Kevin Stout – Treasurer.  Also present was office staff – Niki Scoggins and Gabby Teek-a-Singh

 

ITEM III – MINUTES FROM LAST MEETINGS -   Motion made by Scott seconded by Brian to approve minutes with changes.  Motion carried.

 

ITEM IV – TREASURER’S REPORT

None given

 

OLD BUSINESS

None

NEW BUSINESS

1.      NTSSA Semi-AGM – Attending will be Teek, Jef, Kevin and Niki

2.     VP of Sponsorship – Teek asked for Board Members to check to see if anyone might be interested and would fill the position

3.     Registration – 87 registered with 26 still in the shopping cart waiting for payment.  Also since Monday was a holiday – Brian motioned and Jef seconded for the Board to extend registration until 20 Jan 2016 before late fee takes effect.  Motion passed.

4.      By Law Modification – Kevin will setup meeting for the committee

5.     Electronic vote was taken and passed to obtain a new internet service – Hughesnet was selected by the Board.

6.     Opening Day – Teek will get the Boy Scouts to raise the flag, Brian will reach out to get the McMath choir to sing the National Anthem

7.     Office Staff Pay – Board voted on that they would get paid on Wednesday every two weeks.

8.     4th of July Parade – Office staff will contact the City and get the information and any permit required.

9.     Office supplies – Kevin got some supplies – office staff recommended that orders be placed and picked up by any board member.

10.  The following items are being tabled for the next meeting:  ADT Bill; Tax status; Scheduler/Assignor; DSA AGM. 

11.  Other items:

a.       Documentation to the City – everything should be completed and sent

b.     Enchantment Fund – Need to know what it can and cannot be used for.  Teek will check with Heather on it.

c.      Building Upkeep – We all need to do our part to ensure our building is kept clean at all time.

d.     John passed out Non-disclosure/Confidentiality Agreement for review and possible use by the Board.

 

ITEM XIII – Adjournment

 

            There being no further business for the Executive Board, Scott made a motion to adjourn, John seconded it; all approved; meeting adjourned at 7:40p.m.

 

APPROVED:

 

_______________________________________      DATE: _________________

Kelvin Teek-a-Singh, President.

 

ATTEST:

 

_____________________________________          DATE: ________________

John W. Such, Secretary

                       

 

 

 


 

 

DSA Executive Board Meeting Dates

Monday, March 21, 2016 at 7:15 PM

Monday, April 18, 2016 at 7:15 PM

Monday, May 16, 2016 at 7:15 PM